Wholesale Trade - PDFs - Oh So Painful!
Industry: Wholesale Trade
Situation: Lighting Supply Company – 80 employees
Challenge: PDFs – Oh So Painful!
- Customer wanted color scanning as an option on at least one device
- Also wanted to add ability to scan documents that may require editing (OCR to Word, Excel, etc)
- Multiple-page PDF files took too long to print
Solution: (3) IR 1023N, (2) IR5050, (1) 5185 Color imageRUNNER, Universal Send with PDF search capability, PapertoOffice Pro.
- Scanning capabilities included on all devices.
- PapertoOffice Pro software to allow scanning with OCR directly to formatted documents in Microsoft applications – Word, Excel, PowerPoint.
- Consolidating devices at the reception area from one printer and two fax machines (one for outgoing faxes and one for incoming faxes) with one MFP
Results: Smooth and Fast Printing PDFs Plus Reduced Costs
- PDFs now print smoothly and staff is able to do OCR scanning to formatted documents – a huge savings in staff time.
- $150 savings per month - $1800 annually (approx.) in toner costs for eliminated redundant printers and fax machines.
- $300 savings per month in labor costs - $3600 annually (approx.) due to scanning capabilities on devices saving avg. 20 hours per week in labor costs.
