Construction - Scanning Nightmare

Industry: Construction

Situation: Construction Company – 35 employees

Challenge: Scanning Nightmare

• Current scanning software is not compatible with terminal stations which operate strictly over the network, which involves over 50% of staff’s PCs.
• Must scan into Ecopy Desktop because they cannot access the network file folder from the ShareScan station. This is irritating and causes additional steps which takes more time.
• Receptionist spends 4-5 hours/day with scanning-related tasks:
  • scans 400 sheets per day
  • walks to the IR device,
  • batch scans into Ecopy Desktop,
  • created individual files from the batch,
  • resaves/renames and
  • places into file folders. This takes 4 to 5 hours per day.

Solution: imageRUNNER 5065, Scanfront, USend

1. Using Scanfront the receptionist can scan the invoices without leaving her desk, and scan one set every 2 minutes - for a total of 3.5 hours per day. This will save approximately .5 to 1.5 hours per day.
2. Using Universal Send now all end users can scan directly to shared folder destinations which will save approximately .5 hours per day per user over previous method.
3. Scan invoices using Scanfront.
4. Replace Ecopy ShareScan with USend using shared file folders as scan destinations – direct access to network file folders.
5. Increased scanning speed using duplex scan feature

Results: Big Cost Recovery Savings

1. 240 hours/month recovered in labor costs and improved office productivity – general office staff using the USend scan to file solution.
2. 20 hours/month recovered in labor costs and improved office productivity – receptionist scanning invoices using the ScanFront solution

ABC Construction reduced the time it takes to scan documents a total of 260 hours per month, while also satisfying their copy and print requirements using the Datamax Solution.

At an average of $15/hr per worker: